Your mission
The Corporate Secretary is responsible for maintaining corporate records, ensuring regulatory compliance, and managing corporate governance activities across 15-20 legal entities. This role serves as the primary liaison with shareholders, banks, and regulatory authorities while supporting the CFO and executive leadership in corporate administration, entity simplification, and intercompany processes.
Key Responsibilities
Key Responsibilities
- Corporate Records & Compliance: Maintain accurate and complete corporate records for 15-20 legal entities across multiple jurisdictions and introduce a new corporate records management system / tool
- Entity Simplification & Restructuring: Lead entity rationalization initiatives to simplify corporate structure in coordination with tax and legal advisors
- Intercompany Setup & Processes: Design, standardize, and manage end-to-end intercompany frameworks, including contracting, documentation, approvals, transfer pricing support, and collaboration with Finance on invoicing and settlement processes
- Legal vs. Functional Organization Management: Manage and align the dual structure of legal entities and functional organization (with statutory Managing Directors), ensuring clear roles, decision rights, authorization frameworks, and effective collaboration while maintaining legal compliance and corporate boundaries
- Shareholder Administration: Manage shareholder communications, including maintaining shareholder databases, processing share issuances and transfers, preparing notices and proxies, and coordinating with private equity sponsors on governance and reporting
- Banking & Lender Relations: Serve as the primary contact for banking relationships, supporting debt financing activities, preparing corporate authorization documents, ensuring compliance with loan agreements, and maintaining records of guarantees and intercreditor arrangements
- Board & Meeting Support: Organize and prepare materials for board meetings across all entities, drafting agendas and resolutions, ensuring procedural compliance, tracking decisions, and maintaining board records