Your mission
The Corporate Secretary is responsible for maintaining corporate records, ensuring regulatory compliance, and managing corporate governance activities across 15-20 legal entities. This role serves as the primary liaison with shareholders, banks, and regulatory authorities while supporting the CFO and executive leadership in corporate administration, entity simplification, and intercompany processes.
Key Responsibilities
Key Responsibilities
- Corporate Records & Compliance:Maintainaccurateand complete corporate records for 15-20 legal entities across multiplejurisdictionsand introduce a new corporate records management system / tool
- Entity Simplification & Restructuring:Lead entity rationalization initiatives to simplify corporate structure in coordination with tax and legal advisors
- Intercompany Setup & Processes:Design, standardize, and manage end-to-end intercompany frameworks, including contracting, documentation, approvals, transfer pricing support, and collaboration with Finance on invoicing and settlement processes
- Legal vs. FunctionalOrganization Management:Manage and align the dual structure of legal entities and functional organization(with statutory Managing Directors), ensuring clear roles, decision rights, authorization frameworks, and effective collaboration whilemaintaininglegal complianceand corporate boundaries
- Shareholder Administration:Manage shareholder communications, includingmaintainingshareholder databases, processing share issuances and transfers, preparing notices and proxies, and coordinating withprivate equitysponsors on governance and reporting
- Banking & Lender Relations:Serve as the primary contact for banking relationships, supporting debt financing activities, preparing corporate authorizationdocuments, ensuring compliance with loan agreements, andmaintainingrecords of guarantees and intercreditor arrangements
- Board & Meeting Support:Organize and prepare materials for board meetingsacross all entities, drafting agendas andresolutions, ensuring procedural compliance, tracking decisions, andmaintainingboard records